AI project management for engineering & construction
Your scope, defended on every page.
ProjectPilot AI reads the transcripts, enquiry packages and client emails your team can't keep up with — then tells you the moment the job stops matching what you bid.
What ProjectPilot does
Four modules, one job: protect your scope
Meeting Intelligence
Drop in a Teams or Zoom transcript, notes or an email thread. Get formal minutes with participants, decisions, action items, owners and due dates — in your company's own template.
RFQ / Scope Analyzer
Feed it a 50- or 1,000-page enquiry package. It returns scope, disciplines, deliverables, codes, gaps, assumptions, exclusions, clarifications and risks as a complete bid preparation package.
Scope Change Detection
Convert the RFQ to a project and it becomes your baseline. Every later transcript, email or client request is compared against it and flagged when the scope quietly grows.
Change Orders
One click writes the change-order justification: contracted baseline, new request, affected disciplines, deliverables added, schedule and commercial basis.
See it in action
A 70-second walk through the real app
Real output, no sign-up needed
See exactly what you get
Samples generated from an example heat-exchanger replacement job.
Weekly coordination — E-1413
Decisions
- • Keep existing nozzle orientation
- • Client to issue revised P&ID by Fri
Action items
- • Stress check on line 6"-P-204 — J. Okafor, Oct 21
- • Confirm vendor datasheet — M. Reyes, Oct 18
RFQ 24-117 scope summary
Disciplines
Process, Mechanical, Piping, Civil/Structural
Gaps & clarifications
- • Foundation loads not provided
- • Insulation scope unclear — clarify
- • Exclusion: demolition of existing unit
CO-003 Alternate configurations
Baseline
Replace E-1413 using existing nozzles.
New request
Evaluate two alternate exchanger layouts + added flexibility analysis.
Affected
Mechanical, Piping, Stress · 120 hrs · $18,400
Convert RFQ to Project
Once awarded, the original RFQ analysis becomes the contractual baseline. Everything after that is compared against it.
Analyze E-1413 replacement using existing nozzle configuration.
Evaluate two alternate exchanger configurations and perform additional piping flexibility analysis.
Potential additional scope identified — Mechanical, Piping, Process, Stress.
Start your 7-day free trial
Every plan starts with a 7-day free trial. No charge until the trial ends — cancel anytime.
Individual
$100/mo
1 user
- Meeting Intelligence
- RFQ / Scope Analyzer
- Scope Change Detection
- Change Orders
Team
$500/mo
Up to 6 users
- Everything in Individual
- Shared projects & meetings
- Weekly reports
- Change-order approval flow
Company
$1,500/mo
Up to 20 users
- Everything in Team
- Company letterhead on documents
- Contact management
- Priority support